Is your community effectively operating profitable and sustainable water and sewer systems, or are you simply getting by? With our communities’ ever-changing dynamics, our rural drinking water and wastewater systems will need to implement new administrative strategies and management tools to adapt to the increased regulatory requirements and environmental complexities they face daily and into the future. As responsible community leaders, we must allow the systems to operate using a “business model” for long-term sustainability. Sustainability will help address new and stricter regulatory requirements, changing populations, increased service demands, limited water supplies, a highly variable climate, aging infrastructure, and limited state and federal funding.
Cost estimates for water and wastewater system needs in the rural U.S. total billions of dollars nationwide. The existing state and federal funding sources can only meet a fraction of this need, even with the new influx of infrastructure dollars through the Bipartisan Infrastructure Law (BIL). Therefore, approaches to reducing the gap between what is needed and what funds are available will need to be adopted. In addition, funders want assurance their investments in water and wastewater infrastructure will be adequately managed and maintained to ensure long-term sustainability and security. This assurance will require water and wastewater systems to present convincing evidence that they possess adequate financial, technical, and managerial capacity to maintain/sustain the infrastructure necessary to provide the service their customers expect. State and Federal funds only cover the cost of capital outlays, but not ongoing operation and maintenance over time. In addition, the new or upgraded system must remain in full compliance with the Safe Drinking Water Act (SDWA) or the Clean Water Act (CWA), and any additional state or local regulations.
It is recommended that systems adopt a “business model” for managing the delivery of services. This plan should include:
A five-year financial plan with a fully allocated rate structure;
An asset management plan;
A water accounting system with full metering;
Full compliance with the Safe Drinking Water Act (SDWA) or the Clean Water Act (CWA), and your state primacy/regulatory agency requirements ;
A governance structure adequate for proper management and oversight; and
Participation in regional efforts to collaborate on long-term solutions.
A financial plan has two components: a forecast of the utility’s future financial needs (such as operating and capital needs) and an identification of how to fund those future financial needs.
A Capital Improvements Plan (CIP) is a written document that specifies and satisfies the following questions and is typically based on a utility’s asset management program:
What facility improvements will be needed in the future?
When will the improvements be needed, and when will they be undertaken?
How much will the improvements cost?
What financing options are available for the improvements?
A CIP is a multi-year planning document that identifies capital improvement needs and is usually done in 5-, 10- and even 20-year increments. This will help your utility’s board and management make informed decisions about rate setting, future debt-service requirements, and future revenue requirements. In preparing a CIP, there are several things to consider:
Will current facilities reach their design capacity soon?
What new equipment, services, or facilities are needed to meet the demand of your customers?
What current system components will require significant repair, rehabilitation, or replacement?
Will failure to upgrade existing facilities result in regulatory violations or enforcement actions?
What are the most critical improvement needs, and what is the urgency of meeting those needs?
What benefits do the improvements provide to the system and its customers?
What are the available options for financing the improvements?
Can regular resources of the systems fully fund future capital projects, and which projects will require outside financing?
How do financing options for improvements relate to the annual budgeting process?
Use the assistance of a consulting engineer to prepare cost estimates for major capital improvement projects that the community will need in the future.
RCAP and Midwest Assistance Program, Inc. (MAP), RCAP’s regional partner, assists communities by being a resource to help plan, prepare, and execute a comprehensive strategy to sustain your community’s system(s) now and into the future. To be a good steward of your infrastructure, technical, managerial, and financial responsibilities are interconnected – one cannot be sustainable without the other. As a community leader, you need to enable the community to “look around corners” to identify potential expenses and maintenance to their systems and provide a fair and equitable rate structure for the community to “invest” in the future of your most valuable resource.
RCAP’s Managerial and Financial Hub has resources on management, rate setting, applying for infrastructure funds, and regionalization.
A Guidebook of Financial Tools. USEPA, Environmental Finance Program.
The Basics of Financial Management for Small-communities Utilities. RCAP Rural Communities Assistance Partnership.
Small System Guide to Developing and Setting Water Rates, Rural Community Assistance Program, Inc.
Rate Setting and Capacity Development, the Environmental Finance Center at the University of Maryland.
There are over 8,000 wastewater lagoons permitted to treat raw sewage in the United States. Most wastewater operators will tell you that the low operation and maintenance (O&M) cost of a lagoon is a significant advantage over a package plant or other mechanical treatment process. But it’s important to note that low O&M costs should not equate to no O&M. The key to keeping O&M costs to a minimum is to be proactive with your maintenance instead of reactive.
Lagoons tend to be more neglected than other types of wastewater treatment facilities. “Out of sight, out of mind” seems to be the common philosophy among many wastewater operators. The problem with this is that without regular inspection and proper maintenance, the lagoon will fail, and the community’s wastewater will not be adequately treated. This can lead to compliance issues when the effluent doesn’t meet the permit limits, and even public health issues if untreated wastewater flows into public streams.
One’s O&M needs will vary depending on many different aspects such as the type of lagoon, the size of the facility, how many cells the lagoon has, the type and amount of waste you are treating, and the equipment used in the treatment process. Even though it’s not required in many states, we highly recommend that an operator does a daily inspection of the facility.
Performing Daily Inspections
In the daily visit to the wastewater treatment facility, the operator should inspect the lagoon for scum, grease clumps, and other floating items that can block the pipes.
The operator should also be aware of any new or unusual odors that could indicate a problem in the treatment process, such as a malfunction of an aerator or chlorinator. Odors can also indicate an algae overload, an influx of septic water from the collection system, illegal dumping, a dead animal, or many other things that might require additional investigation/action. Plus, if your pond is near any residences, odor control must be a priority.
Other things to do during the daily inspection include:
Inspect and clean the bar screen at the headworks
This will prevent unwanted solids from entering the lagoon from the collection system
Check for blockages by confirming flow into the facility and between cells of the lagoon
Pipes can collapse and cause a blockage
Pipes can be blocked by animals including turtles or a build-up of solids
Inspect aerators and curtains/baffles to confirm they are anchored in place as designed
Weather can damage these devices by moving them around and interrupting power service, which interferes with their effectiveness in the treatment process
Check the chlorine pump/feeder, including any chemicals fed in the treatment process
Check site for gas chlorine leaks
Ensure the supply of chlorine and other chemicals is sufficient
Make sure the chlorine contact chamber is clean and free of any sludge or debris
Too much sludge can lead to sludge bulking in the chamber, causing high total suspended solids (TSS) levels and other parameter deviations
Maintaining the Landscape
Maintain the grass on the levee/dike/berm on a regular basis, depending on your location and the time of year. Cutting the grass around your lagoon regularly is extremely important to prevent the clumping that occurs when you allow grass to grow very tall before you cut it. Clumping can lead to erosion because of uneven grass coverage. The grass on that levee should look like a well-groomed lawn!
Repair any holes in the levee as quickly as possible.
Do not allow trees to grow on the levee/dike/berm. Their roots can penetrate the levee, causing costly damage. When possible, remove any tree within 50 feet of your lagoon. Trees can block natural airflow, which can affect the dissolved oxygen (DO) transfer in the lagoon, which in turn can affect the health of the bacteria in the lagoon.
Aerators and curtains/baffles should be serviced regularly as required by the manufacturer.
Last but not least, check the fence around your facility. There should be no holes in the fencing and no evidence of burrowing under the fence. Always lock the gate when you leave the site.
Taking these steps will ensure that the O&M costs of your lagoon remain low, and the facility continues to operate in top shape.
Low-pressure systems operate like normal sewer systems. They take in the normal waste from a home and/or commercial building, but before transferring it straight to the treatment plant, it makes a stop through a grinder pump. A grinder pump is kind of like your garbage disposal. This high-powered pump can run by an “on/off” sensor level switch or a float system. Once the pump kicks on, it grinds up solids before pumping waste out through the discharge line. Toilets, baths, showers, household sinks, dishwashers, and washing machines are all examples of WASTE that the grinder pump needs to handle—it has a big and important job to do.
A grinder pump station/unit consists of a basin that houses the pump, where an inlet from the home/building enters. This pressure system consists of a pumping station “grinder pump unit” on each property (could be shared), which is connected to a discharge line that is connected to a network of force mains. Those lines then transfer the wastewater to lift stations and/or treatment plant.
Like a Garbage Disposal Except…
Now, most manufacturers will tell you that their grinder pump is made to grind up a beer can. However, in my experience working with grinder pumps as an operator in the field, I learned that was just a sales pitch–these pumps are powerful, but not that powerful.
A grinder pump station/unit is kind of like your garbage disposal, but stronger. Grinder pumps are 1-2 Horsepower (HP) or more and garbage disposal are about ½ HP. They are also designed very similarly – a grinder pump is facing downwards and the garbage disposal is upwards. Consider the times you turned on your garbage disposal to find something was down in there that wasn’t supposed to be! We’ve all seen what our garbage disposal has chewed up, whether we wanted it to or not! The main difference between them is that our garbage disposals are eating up and discharging the waste as we control the running water, whereas the waste from our homes are filling (settling/floating) into a basin where the grinder pump sits quietly until the level of the waste triggers the pump to kick on. We try to manage what we put into the garbage disposal, because we know what can happen, and we operate it manually. But many homeowners may not even be aware they have a grinder pump and how it needs to be cared for until it needs to be fixed. With a grinder pump, what we flush is out of sight, out of mind and when the grinder pump clicks on is beyond our control!
The Problem with Floating
When items have time to settle, they have a better chance of being chewed up and pumped out by the grinder pump without issue. Since the grinder pumps operate on levels, anything that stays afloat will continue to collect. That means that if you then add grease, powder detergents, etc. to what is already floating, you are forming a solid which may create challenges in the grinding process. Most problems that occur with grinder pumps are due to unwanted items being placed, thrown, flushed, etc. into the sewer system.
To avoid and prevent problems to the grinder pump including blockage and damage to the system itself, it’s important to help educate our communities on what can’t be flushed down the drain.
A DO NOT Flush List
Below is a basic list of common items you SHOULD NOT put and/or place down/into the sewer. Please note that this list can also apply to those served by a public sewer with or without a grinder pump, as well as to individual septic systems:
Diapers (children or adult)
Disposable Wipes (even if they say “FLUSHABLE”)
Paper Towels or Rags
Feminine Hygiene Products (even if they say” FLUSHABLE”)
Abrasive Materials including Gravel, Sand, Aquarium Rocks
Gasoline or Diesel
Sump Pump Connection
Storm Water Runoff
A Few Helpful Additional Notes for Technical Assistance Providers (TAPs), Operators and Property Owners on Grinder Pump Stations:
Allow access to grinder pump station/unit at all times.
Do NOT cover vent to pump station/unit.
Do NOT cover pump station/unit lid.
Do NOT turn off the power to the pump station/unit.
Always call Digsafe at 811 before digging!
If you lose power, notify your utility ASAP!
If you do go on vacation or this is a vacation home: Flush the system before you leave to prevent clogs in the pump when you return!
Run water into the grinder unit until the pump kicks on.
Turn off the water going into the grinder unit, allowing the pump to run until it shuts off automatically.
If you disconnect power, please notify all your utilities.
Teaching, educating, and simply knowing your system can make a huge difference for everyone.
Small communities with limited budgets need to be especially creative to solve issues within their wastewater systems. Innovative and affordable solutions help communities treat their wastewater systems without compromising their budgets. These alternative methods, like using Dawn dish soap to aid in the treatment of fats, oils, and greases (FOG) or using barley straw bales in lagoons for treating algae blooms, have been effective.
In any wastewater system, FOG can cause complications. FOG is not water-soluble and will separate from water and collectively stick together, causing a very large mass to form which leads to many problems. These masses can also combine with residues, paper, and solids within different areas such as grease traps, drain lines, and sewer lines in a municipal wastewater collection system. These can cause major clogging, blockages, and back-ups. If left untreated, they will stop flow completely.
Grease molecules tend to band and stick together until something prevents the molecules from joining. Hot water alone can appear to dissolve and break-up grease, but hot water only dissolves the outer layer of grease molecules to allow them to become free flowing again. Once they are further down the system and the temperature cools, they will then stick back together again. Hot water repositions the grease, it does not reduce it. This same process occurs when solvents or chemical drain openers are used. These chemicals cause reactions within the sewer system. During these reactions heat is produced which may dissolve the grease molecules but once the chemicals wear off and the temperature cools again, the molecules will stick back together.
Surfactants such as Dawn dish soap do not break up the grease molecules into pieces but instead separate the molecules from each other and allows them to mix with water. Dawn will still allow for larger grease balls to form within a system and alone will not solve this problem but can help. Surfactants aid in the treatment process by keeping the grease molecules separated for a longer period of time. This provides enzymes and bacteria found within a wastewater system more surface area to attack the grease. Enzymes and bacteria need surface area on grease molecules for them to change grease into water-soluble components that will never reform. Many systems only need to add a gallon of the concentrated blue Dawn dish soap to their system on a monthly basis to aid in the treatment of FOG.
Another cost-savings option for wastewater treatment is using barley straw in lagoon ponds to help prevent the formation of algae. Algae is normally found in small qualities in most bodies of water but under certain conditions it can grow to uncontrollable amounts. Algae in large amounts will stress the eco-system of a lagoon and can end up causing many problems that will become very costly to correct. While there are many mechanical and chemical means to control algae, using barley straw as a potential solution is gaining more attention these days as a more natural and cost-effective method for controlling and preventing of algae.
When barley straw is placed into a lagoon it will slowly begin to decompose. Decomposition is dependent on temperature and needs high oxygen levels. This process takes places during summer months and when a type of oxygen additive source, such as an aeration system, is present. At the beginning of this process the lagoon is a bacteria dominant environment and as decomposition occurs it will become fungi dominant or “rotting”.
Fungi eat away at the barley materials and produce humic acid. Humic acid is the first critical step in controlling algae. As it spreads into the surrounding waters it reacts with oxygen and sunlight. The longer it stays in these conditions it becomes more unstable and eventually will form a super oxide radical, a precursor to forming hydrogen peroxide. Hydrogen peroxide is a powerful agent in killing algae but when produced from decaying barley straw, it is produced in a small enough dose to not harm any aquatic life such as frogs or turtles. Barley straw can be used as a good preventative measure for algae but will not work effectively when treating a well-established algae bloom that is already present in a lagoon. Mechanical means should be used to remove all algae present in a lagoon before any barley straw is placed in a lagoon.
When issues in wastewater lagoons arise, alternative and creative methods may be just as useful as costly treatments.
Midland, incorporated in 1906, is a small town located in Beaver County, Pennsylvania on the banks of the Ohio River. The town was known as one of the early mill towns in Pennsylvania and experienced an early 20th century industrial boom. Midland Steel Works became one of the most profitable businesses in the area and employed many locals. By 1907, the borough government, fire & police departments, energy and transportation systems were operating. The Midland Water Company was established by Midland Steel to supply the town with water in 1907. In 1911, the Crucible Steel Company of America purchased Midland Steel Works for about $7.5 million dollars and started its expansion. The area experienced exponential growth during that time as population boomed. In 1953, the Crucible Steel Company of America transferred ownership of the water company to Midland, and, today, the Municipal Authority serves Midland Borough, Shippingport Borough, and parts of Industry Borough with water.
When the Crucible Steel Company closed in the early 1980’s, the area and surrounding Boroughs all experienced economic decline. The resulting economic decline in the area has brought with it a population decline that affects Midland’s water utility financially. Since the mill closed operations; the water treatment plant remains oversized in relation to the amount of water it treats. There is significant concern about aging infrastructure and the state of deterioration on the part of the Municipal Authority*. For example, the Municipal Authority needs to update and replace the electrical wires and panels for both the water and wastewater system.
In addition, there are other components to the wastewater system that must be added, repaired, or replaced. Also, the Municipal Authority wants to close some dead ends in the distribution system to improve the water quality. The Municipal Authority wishes to update their utility maps as the existing maps are now very old and hard to read and understand.
RCAP Solutions staff started working with the Municipal Authority of the Borough of Midland in 2018, and it took some time to fully understand the magnitude of the need for technical assistance in this area. Because the Municipal Authority was planning to make updates to the water and wastewater system and the plant supervisor was close to retirement; it was very important for the system to have updated maps. The RCAP TAP worked with the supervisor in the field to collect all the GIS Data, and the RCAP GIS Specialist prepared the new maps for the water distribution system. Such maps include the location for the booster station, a new section of the distribution system, pump stations, and the Shippingport interconnection line.
After completion, RCAP was able to verify and confirm the locations of the assets with the supervisor. Also, the RCAP Pennsylvania State Lead initiated discussions with the Municipal Authority and the Borough regarding the wastewater collection system data and potential GIS solutions. RCAP Solutions staff have all worked collectively to support the Municipal Authority with information on the overall project development process, including financing options, asset management, GIS software options and licensing, and community advocacy issues. RCAP Solutions helped the community to identify different options for the financing of future updates in the water treatment and distribution systems.
After evaluating all the options, the Authority decided to apply to USDA and started an online application through the RD apply process. RCAP staff continued support on the application process, providing long distance assistance to the Municipal Authority during the COVID-19 pandemic. This assistance included issues involving the Commercial and Government Entity (CAGE) number for RD Apply and explaining the application, the process to the Authority.
With RCAP’s assistance, the Municipal Authority of the Borough of Midland has new and accurate maps with information about hydrants, hydrant valves, the booster house, water feed stations and water valves in the main line. In addition, the community identified the right financial option for the necessary improvements at both the water and wastewater plants. RCAP believes the community has made excellent progress to improve their overall financial, managerial and technical capacity. RCAP Solutions staff were pleased to be able to utilize USDA technical assistance and training funding to assist this community with several financial and managerial tasks. The community is also pleased to be moving in the right direction on necessary improvements.
*Source: Tales of Midland’s 20th Century Golden Period June 6, 2017 in the Beaver County Times News https://www.timesonline.com/c95d0c62-4a00-11e7-920c-8747b414558a.html
When your city receives downpouring rains and your wastewater operator lets you know that the lagoons are filling up at an unusual rate, it is time to ask why. As this scenario continues to worsen as months and years go by, it becomes apparent that the community has an inflow and infiltration (I&I) problem, and rainwater is getting into the sewer system. There are many possibilities of where the I & I could be coming from, so the first step in solving the problem is finding out where the actual issue is. How does one go about doing that?Workers install a smoke machine
Looking down a sewer manhole might reveal cracked casings but locating cracks and breaks in the sewer lines might not be that simple. One will need to locate the cracks and breaks, preferably without digging up all the sewer lines. A city leader could locate a business that is experienced in televising lines by running a camera through all the lines, but this could prove to be quite costly. There is a much simpler and less costly approach that could be taken: smoke testing!
Smoke testing can be done from working at the surface of the system without initially digging or using costly camera procedures. Smoke testing can help locate areas that may have the most severely damaged lines. It can be done at a lower cost than televising and in some cases can be done by non-profit organizations such as MAP, Inc. (the midwestern RCAP) at no cost.
Using this method, the sewer system is tested by isolating one section of the lines at a time. A manhole cover is removed, and an inflatable plug is lowered down the hole and inserted in one direction of the line and then the cover is replaced. Next, a manhole that is one or two sections downline from the plugged hole of the first manhole is opened and a plug is inserted in the line/lines opposite of the section that was initially plugged. A large fan (figure 1) is placed on top of the second manhole instead of the cover which seals that opening. The fan is turned on and a chamber on the fan containing a smoke bomb creates smoke that is injected into the manhole and forced through the line. If there are cracks in the lines, smoke will be forced through those cracks and exit in the direction of least resistance, usually the surface directly above the crack (figure 2). This is an indication that there is some type of opening in the line that is allowing the smoke to exit. This process continues in suspected areas of the sewer line system until you have covered the entire system or are comfortable with the knowledge that you have gained on potential I&I areas.Smoke identifies cracks in pipes
Further investigation will need to be done to the suspected area, such as televising the line or digging down to the suspected crack and making repairs. Smoke testing does not give a detailed or complete result in finding I&I but it is a tool that can be used to eliminate various non-damaged sections of the sewer system and bring down the costs of locating the problem areas and repairing your system.