Request for Qualifications - Technical, Managerial, Financial Services for Rural and Tribal Places

Request for Qualifications

Technical, Managerial, Financial Services for Rural and Tribal Places

Release Date: August 5, 2022

Due Date: August 19, 2022

Rural Community Assistance Partnership (RCAP) seeks to retain one or more consultants, firms, or organizations to assist us in providing curriculum, guidelines, and other capacity-building materials to improve the technical, managerial, and financial (TMF) strength of rural and tribal systems across the United States, including:

  • Curriculum development
  • Guidebook development and revision
  • eLearning module development
  • Webinars
  • Training for technical assistance providers
  • Water financial policy development
  • Grant proposal writing
  • Video production
  • Data visualization
  • Blog posts
  • Training for communities
  • Direct technical assistance to communities

 

This RFQ is meant to identify qualified consultants RCAP can go to for quotes on particular TMF projects. Qualified consultants, firms, or organizations will have the ability to:

  • Translate their TMF knowledge and experience into training curriculum that could be delivered by the consultant or RCAP’s technical assistance providers;
  • Develop guidelines and guidance documents for a range of TMF topics; and
  • Demonstrate their TMF knowledge and experience in some or all of the following and other TMF areas:
    • Rate setting
  • Budgeting and financial management
  • Workforce planning
  • Technical aspects of water and wastewater conveyance and treatment
  • Crafting job descriptions
  • Customer service
  • Leadership development
  • Infrastructure funding
  • Affordability and increasing bill payment rates
  • Promoting Tribal utility sustainability
  • Stormwater finance
  • Data driven decision making

Background

RCAP is a national network of nonprofit partners that works to ensure that rural and tribal communities across the United States have access to safe drinking water, wastewater, solid waste disposal, and economic prosperity through direct technical assistance, training, and financial assistance in the smallest communities across the country, many of which are low income. RCAP’s operates a national model with a local approach, utilizing its six regional partners to work directly in thousands of rural and tribal communities each year. RCAPs (Rural Community Assistance Partnership) national office has 22 staff with an annual budget of close to $28.5 million (and about a $4.5 million annual operating budget). Staff are in Washington DC and spread across the US. RCAP works to build capacity at the local level, while raising the voice of rural and tribal communities through advocacy, storytelling, research, and strategic partnerships. Last year, RCAP served more than 3.4 million rural and tribal residents, with a median household income of just over $38,000, half of the national average. RCAP staff live and work in the states and communities RCAP serves. https://www.rcap.org/.

 

RFQ Selection Process Timeline

Qualifications are due August 19, 12:00 p.m. EST, with a preferred start date of September 1, 2022.

August 4, 2022: RFQ Released

August 19, 2022: Qualifications due

August 21, 2022: Qualified consultants, firms, and organizations are selected

Future Dates: Qualified entities provide quotes on RCAP TMF projects

Project Team

The consultant, firm, or organization will support RCAP staff across its programs, training, research, communications, and advocacy teams depending on the TMF project.

RFP Submission Requirements

Qualifications should be no more than two (2) pages, including references, and cover the following:

  1. Organization Description: Brief history and summary of your firm and expertise.
  2. Qualifications: Please tell us about the process you use for developing curricula and guidance documents, providing training and advice to small systems, including a clear delineation of what we should expect the firm to be responsible for and what you expect from RCAP.
  3. Similar projects: Please provide two examples of TMF projects that are similar to the kinds of TMF work RCAP does.
  4. Pricing: Please provide your hourly rates, or other pricing models (e.g., per document or training) you would apply to RCAP projects.
  5. References: Provide two references, preferably for similar TMF work:

 

Proposals must be sent electronically in a single PDF file to: [email protected], Subject Line: TMF Services RFQ, by August 19 2022, at 12:00PM. By submitting a proposal, the firm authorizes RCAP to contact references to evaluate the firm’s qualifications for this project.

Contact Information

Should there be any additional information needed, please direct your questions to the following: Chief Programs Officer, Sarah Buck, [email protected].

 

Evaluation Criteria

All qualifications will be evaluated based on the following key criteria:

  • Performance capability—demonstrated ability to provide the depth and breadth of experience, skills, knowledge, and creativity required by this work.
  • Understanding of and commitment to RCAP’s mission, values, programs.
  • Demonstrated experience with similar-sized organizations (not just non-profits). RCAP has a team of just over 20 and an annual operational budget of around $4 million.
  • Completeness and quality of response, including clear approach.
  • Proposed pricing.
  • References.
  • Preference will be given to firms certified as Minority and Women Business Enterprise (M/WBE) Service-Disabled Veteran (SDV) and Emerging Small Business (ESB).
  • Ability to access experiences and information relevant to the communities RCAP serves- especially lived experiences and expertise with rural places, tribes and territories, low-income families, and other communities experiencing disparities in access to clean water, economic opportunity, and health.

Qualified consultants, firms, or organizations will be notified, and RCAP will then mutually discuss and refine future scopes of work for TMF projects and shall negotiate final conditions, compensation, and performance schedule for the subsequent contract to be executed.