Any words in parentheses or blank lines should be replaced with information about your own system or are instructions that should not be included in your final text.
PURPOSE:
The (Name of Entity) desires to seek financial assistance from a selected combination of the following agencies to resolve its (water, wastewater) problem:
(List potential funding agencies:)
1. _________________________________
2. _________________________________
3. _________________________________
4. _________________________________
It becomes necessary for the (Name of Entity) to have a Engineering Report and Environmental Information Document prepared by a qualified Engineering Firm licensed to do business in the State of (State of Entity), or a Professional Engineer licensed in the State of (State of Entity) through the request for proposal (RFP) process.
The problem(s) is (are) as described:
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
BACKGROUND INFORMATION:
1. Location
(county, distance from nearest major city, etc.)
2. Present Population: _________________________.
3. Number of Water Customers:
Domestic _____________________________.
Commercial ___________________________.
Industrial _____________________________.
4. Number of Sanitary Sewer Customers:
Domestic _____________________________.
Commercial ___________________________.
Industrial _____________________________.
5. Water System (when applicable):
a. Water Source: (describe)
b. Water Treatment Process: (describe)
c. Total Length of Distribution Mains: ____________feet (or miles)
d. Total Elevated Storage Capacity: ______________gallons
6. Sanitary Sewer System (when applicable):
a. Collection Mains: __________________________feet (or miles)
b. Number of Lift Stations: _____________________
c. Treatment Process: (describe)
SCOPE OF WORK:
The Scope of Work will be as outlined in the Agreement for Engineering Services.
PROJECT AREA:
The primary project area is the (describe) _________________________________
PROJECT CONTACT PERSON(S):
(Give name, address, phone number, fax number, and email of the person(s) responsible for receiving the proposals and to answer questions.)
SUBMITTAL OF PROPOSALS:
Proposals must be submitted to the (insert name of appropriate official) by 5:00 p.m. on (date), at (give mailing and physical address). The proposal shall be placed in a sealed envelope marked clearly, “Response to RFP for (water, wastewater) Project.”
PRE-SUBMITTAL MEETING: {OPTIONAL]
A pre-response meeting will be held on _______________, 20_____ at ________ in the ______________ at _________________ located at ____________________________.
EVALUATION CRITERIA:
All Proposals will be evaluated on the following:
1. Technical and environmental qualifications.
2. Past experience with this kind of project: list previous projects including total project cost.
3. Recommendations of previous clients.
4. Experience in working with the above-listed state and federal funding agencies.
5. Capability to meet time schedules and project budget requirements.
6. Experience in designing facilities that reflect modest design, simple operational requirements, and economical cost of operation.
7. Evidence of ability to design a project appropriate for the (entity name) size, financial strength, and ability to repay loan funds and operation and maintenance cost.
8. (additional criteria of entity)
SELECTION PROCESS:
Out of the Proposals received by the (name of entity), it is expected that the three best will be selected for final consideration. Interviews will be conducted in order for the selection committee to ask questions of each candidate and evaluate their responses. The engineering firm and engineer under consideration will be notified of the time, date, and location of these interviews.
RESPONSIBILITIES OF THE (name of entity):
1. Furnish to the Engineer all existing studies, reports, and other available data pertinent to the assignment. Obtain or authorize the Engineer to obtain or provide additional reports and data as required, and furnish to Engineer services of others as required for the performance of Engineers services.
2. The (Name of Entity) will bear all costs related to its responsibilities described herein.